Adaption of Office Information Technology in the Modern World | Business Technology

The area of office information technology is so vast it is difficult to boil it down to one simple paper. It is now found and utilized by every major university as well as states, the Federal Government and private businesses. It is a way to maximize delivery of necessary information in a fast and efficient manner.The old days of typing things many times over and distributing them to various places as well as having row after row of file cabinets has now reached the same state as the covered wagon. With the event of the computer and the burst of additional methods of transporting information, it has now been put under the term ‘office information technology’. This has been found to be a very fast and efficient way of handling various kinds of data.It is now regarded as a growth and development instrument that many wonder how business was previously carried on without it. It is used in every type of planning strategy to deliver information and maximize its effectiveness while, at the same time, using it in a cost-effective manner.


States have been especially anxious to have an efficient way for improving service delivery which is required in their day to day operations. Office information technology has proved very effective in such things as unemployment benefits which is so prevalent in today’s economic situation. Federal grants and other such things, that must be minutely accounted for, work very well under this system with its attention to details.Having a secure exchange of such things as health care and education records has improved greatly over the way it was done previous to this new technology. These records can quickly be pulled up and sent to the inquiring party within a matter of minutes where it previously took days. Yet, at the same time, it is possible to release the information, to the right party or parties, without worrying about privacy.Modernizing all systems of government and insuring timely and accurate data by the use of office information technology will, when the process is completed, allow information to be obtained when needed and not some time in the future. It will also make the agencies accountable as all date will be available for all to see.In the private sector, computers and other technology equipment and software has turned the office into a highly productive machine. At the present time one is able to obtain and retain information and other data at the click of the mouse. This has jumped the office efficiency forward by leaps and bounds.


Being able to use the computer to bring up, and print, information sheets regarding invoices, delinquent payments, inventory and all other things related has made it an easy job to run a very efficient office. It allows a daily observance of the cash flow and everything else that pertains to running a business in this modern and fast changing world. The owner or CEO can, with a simple click, see anything needed to change a course of action, make a purchase or one of the many other things involved with office and business management. This makes very good business sense.

Modern Business Technology For a Restaurant

For any restaurant, point of sale technology is important. And POS restaurant software has become an important part for many restaurants. It takes a lot of time to take orders manually and then pass it on to the kitchen. With this software, however, everything becomes as easy as the click of a button.

Touch screen menus, remote ordering, staff supervision, automated billing, and organization of customer accounts are all possible with the restaurant point of sale software. It becomes quite easy and simple to manage everything with this easy to use system. You can use point of sale systems in the kitchen, back office, and the front office. Managing and running the restaurant becomes much smoother and easier with this software. It allows you to keep track of the number of customers. Better customer services and better order management is what becomes possible with this system.

An administration software is present in the system and it includes electronic menu screens and monitors for easy order processing. A minute by minute record of the daily activity can be kept. Inventory management, stock management, security, and timekeeping are only a few of the activities that this software can indeed simplify.

The restaurant POS includes an input and output device. Touch screens and keyboards act as input devices. Electronic cash registers with printers and monitors attached to them work as input and output devices. They are located in various locations and are also connected to the main server that is located at the back office.

The POS systems control various activities in the restaurant. It is necessary to manage them very efficiently and properly. Even small retail stores and fast food joints have now installed these systems for efficient management of the point of sale. This has made it possible for them to compete with big organizations also.

Over the years, POS systems haave become cheaper. And this is why many small restaurants have also got it installed. Easy to run, simple to operate and easy to update makes them a popular option.

The POS applications are designed in such a way that you can easily install basic systems without much expertise. So there is no excuse to either start systemizing your restaurant or catering business today.

Is Your Business Technology-Strategic or Technology-Dependent?

Security in the IT arena is not a new topic, but corporate awareness of its presence (or lack thereof) is at an all-time high. Not a day goes by without seeing a headline somewhere relating to stolen data, hacked company computers or leaked private information. When Sony’s Playstation┬« Network got hacked, there were estimates reported around $24 billion in losses. Then there were security breaches at Citigroup or Lockheed Martin. They were both juggernauts of industry with hardened defenses and yet were victims of stolen sensitive information. It appears no one is safe, but does obscurity or anonymity still qualify as protection for your small organization?

A few weeks ago I was sitting in a board room discussion with a couple of partners at a smaller private CPA firm and the topic of their network security came up. Mind you, these two gentlemen had a basic understanding of technology as most business owners do, but could not wrap their heads around why it was so important to purchase and install a firewall. A firewall! The most basic of network security devices and here I was trying to justify such a basic, yet mandatory, investment to any business, much less a financial firm.

It was a confirmation of a truth that is common no matter the size of the company. That truth is simple – most business owners have a difficult time appreciating or valuing technology unless they have experienced some type of pain relating to technology. That pain may be lost data, bad support, frustrating software… etc. Whenever I meet with prospective clients, one of the questions I ask in the beginning is “Are you ‘technology dependent’ or ‘technology strategic’?” This sets the tone for what direction we recommend.

Technology Dependent – This is most common among small, private firms. Your business may rely on your computers and networks, yet your decisions regarding technology are typically reactive and cost is commonly the biggest factor on whether or not you proceed. The inherent problem with technology-dependent firms is the unseen lack of efficiency and super high risk factors. Time and productivity are commonly overlooked as assets to the company. Here are some factors common in technology dependent firms:

a. Computers are older (4+ years old) and sometimes are even beige or off-white (a sign of age).

b. Few important proactive tasks are being performed, such as testing backups, patches and risk assessments.

c. There is no guidance on how to leverage technology to contribute to profits or increased productivity.

d. The company is still paying someone to fix things when they break on an hourly basis.

e. There is little to no network security.

Technology Strategic – A business that has seen the true purpose of technology and has enabled itself to do more is strategic. “More of what?” you may ask. It can be more productivity, more efficiency, more revenue and/or more contented staff. Firms that I work with that are “technology strategic” appreciate what technology can do for them and are not resistant to change. Here are some factors that make up a technology strategic firm:

a. Computers are maintained (optimized, clean and typically under 3 years old).

b. Network operations and security is being actively monitored.

c. Security policies are in place both in hardware and software.

d. An IT budget exists and is fixed.

e. The IT solution is a regular topic in your business planning meetings.

If you want to have growth in your firm, confidence in your IT security, and the best return on investment, you need to find ways to start moving to the strategic side of the spectrum. It will not happen overnight but the process needs to occur or risk falling behind your competition.

Where do you start? You need a trusted technology resource whether it’s a friend, your nephew, your executive assistant, or an established IT firm. Much like your clients rely on you for the best in professional financial advice and guidance, you should expect the same in terms of technology advice from a trusted technology partner. That said, have a look at this technology grocery list. If you don’t have these 10 items in place, you should seriously consider implementing them:

- Documented and tested backup process both local and off-site. You should be getting regular reports of these backups.
- Network security policy (passwords, data access, acceptable usage policy are examples).
- Basic alerts when there is a failure on your critical systems, such as a server or email.
- A firewall
- Antivirus and Antimalware software
- Anti-spam for email
- Data and email encryption
- Regular computer and network maintenance
- Secured wireless access
- Internet filtering

Implementation of the technology solutions above can get your company on the road to reaping the benefits of becoming “technology strategic”. An IT firm with certified engineers can develop a strategic and tactical plan to ensure you are getting the most from your technology.

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